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Effective Date

This Privacy Policy was last updated October 21, 2024.

View a previous version of this Policy here: https://www.keiro.org/policy-terms-archive

Keiro Services (“Keiro” or “we” or “us” or “our”) makes this website (the “Site”) available pursuant to this Privacy Policy and our separate Terms of Use. Please carefully read this Privacy Policy and our separate Terms of Use (which can be found at https://www.keiro.org/terms-of-use), as they govern your use of the Site.

This Privacy Policy governs how we collect, use, and disclose your information.

Agreement to Privacy Policy; Modification of Privacy Policy

PLEASE READ THIS PRIVACY POLICY CAREFULLY.  You accept this Privacy Policy and our Terms of Use through your actions.  Accessing or using the Site constitutes your agreement by your actions to be bound by this Privacy Policy and our Terms of Use.  If you don’t wish to agree to this Privacy Policy and our Terms of Use, do not use the Site.

We may modify this Privacy Policy or our Terms of Use at any time by posting the modified Privacy Policy or Terms of Use on the Site. If you continue to use the Site after we have posted a modified Privacy Policy or modified Terms of Use on the Site, you are agreeing to be bound by the modified Privacy Policy and modified Terms of Use.  For the date that this Privacy Policy was last modified, see “Effective Date” above.

Information We Collect

We collect the following types of information on the Site:

  1. Web Server Traffic Information:We collect and use aggregate data (not information identifying individual users) to understand the number of visitors to the Site, the length of stay, pages visited, Internet Protocol (IP) address, and sources of traffic so that we can improve your experience on the Site.
  • Cookies: The Site uses cookies – pieces of data sent to your web browser and stored on your hard drive – to help us improve your website experience by tracking the interests of our users as they visit different areas of the Site.  We may also allow third parties, including third party advertisers to place cookies on your hard drive through the Site, which will be used by third parties as described below.  You may set your browser to allow or disallow cookies to be stored on your hard drive. However, if you do not accept cookies from us, your ability to use some areas of the Site will be limited.
  • Web beacons: The Site also uses web beacons (sometimes called transparent GIFs, clear GIFs, or web bugs) – small strings of code that allow us to deliver a small (usually invisible) graphic image on a web page or in an email. Web beacons help us identify information such as when a page is viewed or a description of the page where a web beacon is placed.  We may also incorporate third party web beacons into our site, which will allow the third parties to track the behavior of users across multiple sites and as described below.
  • Log files: We use IP addresses to analyze trends, administer the Site, track visitors’ movements and gather broad information for aggregate use. IP addresses are not linked to personal information.
  • Email interaction: We collect information about your interaction with email messages from us, such as whether messages were opened or links were clicked.
  • Analytics: We use third party analytics tools to help us measure traffic and usage trends for the Site. These tools collect information sent by your device or the Site, including the web pages you visit, add-ons, and other information that assists us in improving the Site.
  1. Personal Information You Provide:If you fill out a form or survey, request information, make a donation, or interact with the Site in other ways, we may collect information you provide to us, such as your name, address, city, state, zip code, email address, and telephone number.

 How We Use Your Information

In addition to some of the specific uses of information we describe in this Privacy Policy, we may use information that we receive to:

  • provide personalized content and information to you;
  • provide, improve, test, and monitor the effectiveness of the Site;
  • develop and test new features for the Site;
  • monitor metrics such as total number of visitors, traffic, and demographic patterns;
  • diagnose or fix technology problems;
  • respond to your questions;
  • process your donations and event registrations; and
  • generally improve your experience on the Site.

We do not sell, trade, or rent your personal information to others without your consent, except as otherwise noted in this Privacy Policy. Keiro shall retain your personal information for no longer than is necessary for the purposes identified under this Privacy Policy.

Following are some additional details on how we may use your personal information:

  1. Affiliates, Agents, and Service Providers: Keiro may share your email address or personal information with other parties involved in the preparation or publication of the Site or other Keiro-managed sites (such as Keiro’s social media pages) and publications (such as Keiro’s newsletter).
  2. Applications:When you fill out an application for an internship, scholarship, research study, or volunteer position, we may use the email address or personal information you provided to notify you about news or other information we believe you may find valuable. You may opt out or remove yourself from future communications by following the unsubscribe instructions in the message.
  3. Donations:We may use your personal information to process your donation to Keiro. We may also use the email address or personal information we collected to provide you with news or other information we believe you may find valuable. You may opt out or remove yourself from future communications by following the unsubscribe instructions in the message. When Keiro processes your payment information for a donation, Keiro does not retain the information and processes it through a PCI compliant third-party payment processor.
  4. E-News:When you sign up to receive Keiro Connect e-news, we collect your email address and may notify you about other information we believe you may find valuable. You may opt out or remove yourself from future emails of this type by following the unsubscribe instructions in the message.
  5. Event Registration:When you register for an event, we may use the email address or personal information you provided to notify you about news or other information we believe you may find valuable. You may opt out or remove yourself from future communications by following the unsubscribe instructions in the message.
  6. Information Requests and Questions:When we respond to your email request or questions, we may use the email address or personal information you provided to notify you about news or other information we believe you may find valuable. You may opt out or remove yourself from future communications by following the unsubscribe instructions in the message.
  7. Other Interaction on the Site:When you interact with the Site, such as posting a comment or rating or answering a survey, we may use the email address or personal information we collected to provide you with news or other information we believe you may find valuable. You may opt out or remove yourself from future communications by following the unsubscribe instructions in the message.
  8. Marketing and Interaction Through Other Platforms: We may use information you provide (such as an e-mail address) to enable us to display advertisements to you on other websites or platforms (including social media) based upon the information we have collected. This may involve sharing your information with the operators of such other websites or platforms to allow such operators to display such advertisements on a targeted basis to you and other individuals in listings we provide to the operator, although the information will be provided and compared in encrypted form so only individuals on both lists are identified or subject to contractual confidentiality obligations. For example, we may use the e-mail you provide to us to create a Custom Audience in Facebook (as described at https://www.facebook.com/business/help/112061095610075), which allows us to deliver advertisements to you on Facebook. You may learn how to opt-out of receiving advertisements from us on Facebook based upon information you provide to us by visiting https://www.facebook.com/help/568137493302217 and reviewing the instructions concerning “ads based on data from partners.”
  9. Analytics and Interest-Based Advertising: We may also allow third parties, such as advertisers, to place cookies on your hard drive or incorporate third party web beacons into the Site. Such advertisers create networks of websites and conduct market research to facilitate the delivery of relevant ads on our Site and other websites. By using such cookies and web beacons, they are able, among other things, to determine automatically whether you have seen or clicked on an advertisement and serve you targeted advertisements across multiple websites, which may be tailored to subject in which you have shown interest, based on your activities at the Site and other websites you have visited. For example, our website may use the “tracking pixel” of Facebook Inc. (“Facebook”), which sets a cookie to allow tracking of the behavior of users on our Site and on Facebook. This information is stored by Facebook and processed in such a way that Facebook can link it with your Facebook account and use it for advertising purposes in accordance with its data use policy (unless you have set the privacy settings of your Facebook profile to not permit this) to serve you with advertisements tailored to you interests. For more detailed information about the collection and use of your information by Facebook as well as your rights and settings options in this regard, please refer to Facebook’s privacy policy at https://www.facebook.com/about/privacy/.

What Happens in the Event of a Change of Control?

If we sell or otherwise transfer part or the whole of Keiro or our assets to another organization (e.g., in the course of a transaction like a merger, acquisition, bankruptcy, dissolution, liquidation), your information such as name and email address, and any other information collected through the Site, may be among the items sold or transferred.

Responding to Legal Requests and Preventing or Minimizing Harm

We may access, preserve and share your information in response to a legal request (like a search warrant, court order or subpoena) if we have a good faith belief that the law requires us to do so. This may include responding to legal requests from jurisdictions outside of the United States where we have a good faith belief that the response is required by law in that jurisdiction, affects users in that jurisdiction, and is consistent with internationally recognized standards. We may also access, preserve and share information when we have a good faith belief it is necessary to detect, prevent or minimize, or otherwise address fraud or other illegal activity; to protect ourselves, you and others, including as part of investigations; and to prevent death or imminent bodily harm. Information we receive about you may be accessed, processed and retained for an extended period of time when it is the subject of a legal request or obligation, governmental investigation, or investigations concerning possible violations of our terms or policies, or otherwise to prevent or minimize harm.

Your Preferences

We respect your privacy and recognize that you may wish to limit the ways in which we contact you. To notify us of your preferences, please email [email protected] regarding the following:

  1. To remove your name from Keiro’s postal mailing list, please provide your full name, mailing address, and a sentence requesting removal.
  2. To remove your name from an email list, please follow the unsubscribe instructions in the message. You may also send an email with your full name, email address, and a sentence requesting removal. To unsubscribe from all emails, please indicate “unsubscribe from all emails.”
  3. To review or correct your personal information in Keiro’s records, please provide your full name and a sentence requesting a review or a correction.

Security

Your security is important to us, and we take steps to protect your personal information. Keiro keeps your personal information confidential and stores it in a secure environment. Only authorized staff with a legitimate and specific business purpose (for example, to process a donation) may access your information. Although we take steps to protect your information, we do not guarantee, and you should not expect, that your personal information, searches, or communications will always remain secure. Please refer to the U.S. Federal Trade Commission’s website for information on how to protect yourself from identity theft. If you have any questions about the security of the Site, please send an email to [email protected].

Children’s Privacy

Keiro does not knowingly collect or solicit any information from anyone under the age of 13. The Site and its content are not directed at children under the age of 13. In the event that we learn that we have collected personal information from a child under age 13 without parental consent, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please send an email to [email protected].

Other Websites and Services

We are not responsible for the practices employed by any websites or services linked to or from the Site, including the information or content contained within them. Please remember that when you use a link to go from the Site to another website or service, our Privacy Policy does not apply to those third party websites or services. Your browsing and interaction on any third party website or service, including those that have a link on the Site, are subject to that third party’s own rules and policies.

How to Contact Us

If you have any questions, comments, or concerns regarding this Privacy Policy, please email us at [email protected].